In order to make the most out of your space at MERTC 2020, please take the time to familiarise yourself with the below information, as well as the exhibitor forms.
Please take note of all the deadlines and don’t hesitate to contact me on email@example.com if you have any questions.
|VENUE & ACCOMMODATION|
|Set-up||Monday 2nd March||
Shell Scheme 15:00 – 17:00*all stands ust be dressed by 17:00
Space only stands 09:00 – 17:00 *all stands must be dressed by 17:00
|Workshop *limited space availability||Monday 2nd March||
08:30 – 16:00 Registration Open
09.00 – 16.00 Workshop Sessions
||Tuesday 3rd March||
08.00 – 16.30 Registration Open
09.00 – 16.30 Conference Sessions
10.30 -17.30 Exhibition Open
16.30 – 17.30 Drinks Reception
|Wednesday 4th March||
08:00– 16:00 Registration Open
09:00 – 17.50 Conference Sessions
17.50 End of MERTC 2020
|Breakdown||Wednesday 4th March||
17:50 – 19:30
*after the conference has finished
|WHAT DO YOU NEED TO DO NEXT ?|
Please read the Clarion Events Health and Safety Guidelines carefully. You must take this information into consideration when designing, building and operating your stand at the show. Please note it is the responsibility of each exhibitor to make sure that all safety and fire regulations are being respected by their staff and contractors. Please make sure that you send all the required health and safety forms before deadline to avoid any delays in accessing the building:
1. If you are shell scheme exhibitor:
Please send your completed documents and confirm your fascia by 12th February 2020 to firstname.lastname@example.org
2. If you are a space only exhibitor:
- Health and Safety Declaration Form
- Stand Plans including measurements and visual.
- Risk Assessment
- Method Statement
- Construction Phase Plan.
Please send your completed documents by 10th February 2020 to email@example.com
We strongly recommend exhibitors use the freight and manual handling services offered by our official forwarder and onsite handling contractor Exhibition Freighting GSM Ltd to ensure items are delivered directly to the stand without delay. To meet delivery deadlines please insure to contact EFGSM at least 4 weeks prior the event for documentation checks and customs clearance procedures.
Delivering directly to the venue:
Please be advised that the earliest deliveries are permitted to arrive is 27/02/2020 and they must be collected at the end of the show 04/03/2020
Please find the delivery label here. Please make sure that all custom duties are fully paid, this is very important otherwise the hotel will not accept your packages. Once you have arranged your shipping, please return the shipping confirmation form back to me before the show.
IMPORTANT: If you are arranging your own courier you must remain in the hall until all your items have been collected. No items should be left behind for collection except where agreed with the official freight forwarding provider – Exhibition Freighting GSM Ltd. Clarion Events are not responsible for any packages shipped by alternate providers and will not claim any packages onsite or incur any costs associated with inbound shipping.
|AV, FURNITURE AND GRAPHICS ORDERS|
Red Scarf are the event shell scheme & AV providers, please find their brochure here and contact them directly should you wish to order any additional graphics, furniture or AV. Their order deadlines are as follows:
Name board with logo: 27th February 2020
Additional graphics: 27th February 2020
Additional furniture & AV:
Main Contact: Andrew Tucker
Event reference: MERTC 2020
If you have any allergies or dietary requirements please let us know as soon as possible so that we can inform the venue. If we are not made aware of any dietary requirement we cannot guarantee to have suitable meals available.