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Exhibitor Zone

In order to make the most out of your space at MERTC 2020, please take the time to familiarise yourself with the below information, as well as the exhibitor forms.

Please take note of all the deadlines and don’t hesitate to contact me on magda.musial@clarionevents.com if you have any questions.

Important Information

VENUE & ACCOMMODATION

 

The event will be held at The Ritz-Carlton, Bahrain. We have secured preferential rates for accommodation. Due to high demand we recommend that you reserve your accommodation asap, the discounted rate expires on the 3rd February 2020. For more information how to secure your accommodation, please use the link here

EVENT TIMETABLE

Set-up Monday 2nd March

Shell Scheme 15:00 – 17:00*all stands ust be dressed by 17:00

Space only stands 09:00 – 17:00 *all stands must be dressed by 17:00

Workshop *limited space availability Monday 2nd March

08:30 – 16:00 Registration Open

09.00 – 16.00 Workshop Sessions

Conference Day1
Tuesday 3rd March

08.00 – 16.30 Registration Open

09.00 – 16.30 Conference Sessions

10.30 -17.30 Exhibition Open

16.30 – 17.30 Drinks Reception

Conference Day2

 

Wednesday 4th March

08:00– 16:00 Registration Open

09:00 – 17.50 Conference Sessions

17.50 End of MERTC 2020

Breakdown Wednesday 4th March

17:50 – 19:30

*after the conference has finished

 

For the latest agenda information please click here.
WHAT DO YOU NEED TO DO NEXT ?

Please read the Clarion Events Health and Safety Guidelines carefully. You must take this information into consideration when designing, building and operating your stand at the show. Please note it is the responsibility of each exhibitor to make sure that all safety and fire regulations are being respected by their staff and contractors. Please make sure that you send all the required  health and safety forms before deadline  to avoid any delays in accessing the building:

1. If you are shell scheme exhibitor:

Please send your completed documents and confirm your fascia by 12th February 2020 to magda.musial@clarionevents.com

2. If you are a space only exhibitor:

Please send your completed documents by  10th February 2020 to magda.musial@clarionevents.com

DELIVERY INFORMATION

We strongly recommend exhibitors use the freight and manual handling services offered by our official forwarder and onsite handling contractor Exhibition Freighting GSM Ltd to ensure items are delivered directly to the stand without delay. To meet delivery deadlines please insure to contact EFGSM at least 4 weeks prior the event for documentation checks and customs clearance procedures.

Exhibition Freighting GSM Order form

Exhibition Freighting GSM shipping label

Delivering directly to the venue:

Please be advised that the earliest deliveries are permitted to arrive is 27/02/2020 and they must be collected at the end of the show 04/03/2020

Please find the delivery label here. Please make sure that all custom duties are fully paid, this is very important otherwise the hotel will not accept your packages. Once you have arranged your shipping, please return the shipping confirmation form back to me before the show.

IMPORTANT: If you are arranging your own courier you must remain in the hall until all your items have been collected. No items should be left behind for collection except where agreed with the official freight forwarding provider – Exhibition Freighting GSM Ltd. Clarion Events are not responsible for any packages shipped by alternate providers and will not claim any packages onsite or incur any costs associated with inbound shipping.

AV, FURNITURE AND GRAPHICS ORDERS

Red Scarf are the event shell scheme & AV providers, please find their brochure here and contact them directly should you wish to order any additional graphics, furniture or AV. Their order deadlines are as follows:

Name board with logo: 27th February 2020

Additional graphics: 27th February 2020

Additional furniture & AV:

Main Contact: Andrew Tucker

Email:andrew@red-scarf.com

Telephone: +973-377-999-19

Event reference: MERTC 2020

Click here for more information

DIETARY REQUIREMENTS

If you have any allergies or dietary requirements please let us know as soon as possible so that we can inform the venue. If we are not made aware of any dietary requirement we cannot guarantee to have suitable meals available.